I start every review with 3 slides entitled "Why are We Here?", quoting directly from sections 9.3.1 (purpose), 9.3.2 ("agenda") and 9.3.3 (outputs). I don't read or explain the slides, only to say this is my responsibility to present, this is your responsibility to discuss and decide. For good measure, on the first slide I include definitions of suitability, adequacy, effectiveness and alignment. I think this approach sets expectations for active participation. Each attendee has before them handouts of the powerpoint slides if they wish to take notes or refer to the agenda as we go. As I prepare, I organize my slides following the 9.3.2 list, inserting a blank slide where I expect some output from discussion. If I wrote any notes on the white board during the meeting, I type those into the powerpoint deck after the meeting is over. I print to PDF, and that becomes my record of the meeting.
