Interesting Purchase Order for its Terms and Conditions

Wes Bucey

Prophet of Profit
we
I am tempted to type this from the general conditions of purchase from one of our new customer ...
<<< The seller shall view the purchase order sent by XXX hereinafter called Buyer and acknowldege the purchase order through mail. With seller's acceptance of provisions of this purchase order, he waives and considers as cancelled any of his general sales conditions. >>>
When I was in grad school, I lived next door to the law school and was able to attend and/or audit law school courses at no additional fee. Some I took for credit and the grade, most I just audited. One course I LOVED was "Agency and Contract." We would sometimes get an overwrought example of a "bad" contract with instruction to "rewrite so someone would actually understand it well enough to comply with the intent."

Recognize that I took these courses more than 50 years ago, and many companies are just starting to catch up to that concept of writing it well enough to understand and agree on the intent well enough to be willing to sign and comply.

I suggest that many of the idiotic phrases and terms we've reported in this thread are NOT actually written by bona fide attorneys, but by minor executives who think they are "smart" to save money on attorney fees by writing their own "gotcha" clauses to screw the other guy in a deal. I further suggest that the ethos of a company that allows these satraps* to push such contracts at suppliers, customers, and employees is definitely NOT "win-win."

When I was running my own company, I interviewed a number of law firms about their philosophy of contracts and read over dozens of contracts they had written for their existing clients before choosing a firm to write our contracts and represent us. Despite my own experience and education, I did NOT write our contracts, but I sure reviewed them and suggested changes to make them more understandable and agreeable before we sent them to a supplier or customer. Similarly, we considered EVERY contract offered to us as an invitation to negotiate any and every term until we were sure both sides had the same understanding, agreement, and intent to perform. This meant sometimes long and fruitless discussion, often resorting to one-on-one discussion between top officers of both sides before agreeing or not agreeing to go forward.

Most importantly, a supplier or customer, employer or employee has to have the intestinal fortitude to say NO! if the terms are too onerous or unprofitable. Many second and third tier suppliers in the automotive supply chain ended up going out of business because they agreed to contract terms from employers which the suppliers were unable to fulfill profitably. Not much prestige in selling to a prime if you end up giving your product free to the customer and then wrap it in a ten-dollar bill besides. (Sometimes it's better to sit home and eat franks and beans rather than prepare steak and lobster for a customer and starve while you watch him eat it.)


*satrap* - a subordinate ruler, often a despotic one [who makes decisions unknown and unapproved by the supreme ruler.]
 

normzone

Trusted Information Resource
I am tempted to type this from the general conditions of purchase from one of our new customer ...
<<< The seller shall view the purchase order sent by XXX hereinafter called Buyer and acknowldege the purchase order through mail. With seller's acceptance of provisions of this purchase order, he waives and considers as cancelled any of his general sales conditions. >>>

That's great, [somashekar]. I guess you could also turn that around and state on your order acknowledgement that in buying this product from you they have waived all their requirements.

[Wes Bucey], I agree with your assessment of the parenthood of many of these clauses. Sometimes the writing style is a dead giveaway.

As a boy, from my mother I learned "never sign anything you haven't read" and also acquired the concept of "probably wouldn't stand up in a court of law".

I envy you your access to the law classes.
 

normzone

Trusted Information Resource
" This agreement shall be governed by the common law of Maryland relating to written agreements, as well as other statutory provisions, other than UCITA which may apply, and shall be interpreted and enforced as if UCITA had never been adopted in Maryland. The parties further agree that electronic self-help shall not be permitted under this agreement "

It appears as though UCITA was a failed effort to introduce some universal standard .... Maryland was one of only two states that bought into UCITA. As for the "no electronic self help " caveat, I don't even know where to start with that one ....

https://en.wikipedia.org/wiki/Uniform_Computer_Information_Transactions_Act
 

normzone

Trusted Information Resource
Well, I knew it happened, and I've actually seen one used as a product specification record, but this is the first time I've seen it formally acknowledged:

From a major aerospace supplier responsibility and capability form:

Suppliers in this class may have total design authority or may have limited design authority as defined by sector in the form of product definition documents (e.g., procurement specification, envelope drawings, prime item development specifications.). These definition documents typically involve the creation of technical documentation ...

I've also seen an actual cocktail napkin sketch on file as product specification.
 

normzone

Trusted Information Resource
This in a DFAR as part of a prime contract requirement.

If you have any caveats holding yourself not liable under end user license agreements, we declare that to be unenforceable.

and from the same source ....

If you are in a conference call, or not wearing a badge that makes it clear who you work for, you must identify yourself as NOT being a government official.
 

Ninja

Looking for Reality
Trusted Information Resource
Not a "T&C" per se...but got a really good one last night...
Paraphrased (not much) for anonymity...

Attached please find additional requirements placed on you as our vendor. No response is required on your part. If you breach any of these additional code of conduct requirements, you are required to let us know of the breach in writing and submit your corrective action plan.

I wonder how many responses they will get over the next year...
I thought of sending one just so they don't get lonely...
 

normzone

Trusted Information Resource
Odds are you would confuse somebody very thoroughly.

I saw a nice line I'm going to appropriate. It was used regarding having delivery drivers who take freight to military bases be US citizens. They required it because assigning somebody to escort an non-US national would be -

" operationally unfeasible and inefficient "

That describes so many things that I have to deal with ...
 

normzone

Trusted Information Resource
I see all these "you will do this, you will mark that ...."

Today I saw " If the drawing contains references to marking the product with XYZ, XYZ Systems, or XYZ Government Systems, DO NOT DO THAT ! "

Apparently our customer bought them about 20 years ago but has not scrubbed the requirement from the documentation.
 

Wes Bucey

Prophet of Profit
I see all these "you will do this, you will mark that ...."

Today I saw " If the drawing contains references to marking the product with XYZ, XYZ Systems, or XYZ Government Systems, DO NOT DO THAT ! "

Apparently our customer bought them about 20 years ago but has not scrubbed the requirement from the documentation.
Simply means producer must add such documentation to the shipment so it is not rejected in incoming inspection for lack of marking.
 

normzone

Trusted Information Resource
And today's winner wants to purchase a $5K piece of product from us, but requires that we maintain 5 million Euros insurance to protect them against any negative events.
 
Top Bottom