Defining Record Retention Times - Is 5 years long enough?

Electronic Storage of Documents to Be Retained

We have been working this issue from quite sometime. Some of our document are to be kept indefinetly and the old way of sticking them in a box; sending them offsite and maintaining them needed redefined.

We have been looking at a third party scanning in the documents within the boxes in a pdf format to a CD making sure the information in the box is needed (you won't believe what folks stick in a box and send out) just for the
indefinite retention time.

Our next course of action is to by scanners/copiers for various areas of the plant to scan documents to the network eliminating the need to send them offsite. The network is backed up by MIS.

Hope this helps.

Reviving....

I am tired of storing Internal Audit records that never get accessed beyond a year. Especially since upgrading to the ISO 9001:2015 Standard.

I am changing our process to only keep a year. And I am now scanning so the records are electronic.

Anyone else done the same?